Software updates

APC discount work flow21 Jun 2018

Journals can opt-in to make use of the new APC discount work flow. For participating journals, authors have to verify upon submission that they are aware of the payment of APCs. Here, they can apply for (a) a discount between 10% and 90% (steps on tens), (b) a waiver, or (c) a waiver on any amount exceeding their institutions' limitation for APC coverage. Handling editors have to review the application upon acceptance of the manuscript (D-paper posting for interactive journals or final acceptance for one-stage journals). Chief editors are then asked to review the application (incl. handling editor's comment), comment themselves, and approve or adjust the application. Discounts equal or higher than requested let the manuscript proceed and simply trigger an information email to the author, whereas rejections or chosen amounts lower than requested trigger the system to ask the author to (a) withdraw or (b) proceed anyhow. (IJTF 2.1.34)

Chief editor confirmation of inappropriate editorial decisions21 Jun 2018

Each journal can define a set of rules which are checked upon final decision for publication and trigger an alert to the chief editors when one of these rules are violated. The rules include combinations of referee recommendations and following editorial decisions. Example: when at least one of the reviewers recommended reject and the handling editor decides accept. (IJTF 4.1.23)

Avatar processing07 Mar 2018

As part of the post production after proofreading and before publication of the final journal papers, the image processors produce avatars in different sizes based on the authors' selections of key figures (production file upload). After journal website relaunch in April 2018, these avatars will be used to represent a paper in library lists, on article HTML pages, etc. (IJTF 4.2.15)

Interdependencies of subject areas05 Jan 2018

So far, journals with dependencies in 2 or more dimensions were forced to flatten their subject area selection to one dimension. Now, the attributes of second or further dimensions can be dependent on the attribute in the first or previous dimension. This is used for editor calls, referee nominations, alert subscription, and the library tab "by topics". (IJTF 1.2.24)

Author's final response24 Oct 2017

So far, the system skipped the status final response, taking place after the discussion was closed, in case the authors have already published an author comment (AC) at some point during the discussion. Now, journals can decide whether any AC during discussion is sufficient or whether they want to enforce a final response by the author in any case. Hereby, a second parameter controls per journal whether all referee comments (RC) have to be answered individually or whether one general AC can finalize the final-response phase. Another improvement is that authors can co-list their ACs so that they can still write one overall AC although the journal enforces to respond to all RCs individually. A fourth adjustment is that authors have to explicitly declare the finalization of the final-response phase. These four improvements are especially important for journals with post-discussion editor decision since editors could otherwise face a situation where they have to decide on a manuscript without sufficient feedback from the authors. (IJTF 4.2.16)

MS archives improved18 Oct 2017

The personalized manuscript overview allows authors, referees, editors, and executive editors the access to the MS archives listing papers in final statuses (published, rejected, withdrawn, or cancelled). The problem was that this list has become very long for larger journals and difficult to handle. Now, the MS archives start with a filter and search interface and provide only MS matching such user-specific configurations.

New sequence in initial decision form for handling editors11 Aug 2017

So far, there was confusion about the options leading to a final decision and the option to send the manuscript to referees for a further review. Now, there is a clear separation between sending the manuscript to referees and the decision options introduced by a statement “take your decision now”.

Confirmation email to comment authors11 Aug 2017

Authors of comments in discussions receive now a confirmation email once their comment has been successfully processed by the system.

Information about executive editor decision for authors and referees11 Aug 2017

If a journal uses the option that the final decision by a handling editor has to be approved by an executive editor, the authors and referees have seen this first decision immediately in the MS Records. Now, they will only see the respective MS Records events about the decision of the handling editor once the executive editor has decided and accepted the manuscript. (IJTF 4.2.13)

Report about abusive comment17 Jul 2017

Readers have now the possibility to report that a comment of a discussion is abusive including an explanation. Thereby, the reporter can stay anonymous but can also provide contact details. Copernicus receives the information and will take the required actions.

CC BY 4.0 License and new way of displaying DOIs15 Jun 2017

Following the best practice of OASPA and most OA publishers, we distribute all papers submitted after 6 June 2017, once they are accepted and published, under the CC BY 4.0 License, the most recent version of CC BY. Furthermore, to make it as easy as possible for users without technical knowledge to cut and paste or click to share DOIs, CrossRef has changed the display and citation guidelines for DOIs from "doi:10.5194/abcd" to "". We take care about the new way of citing DOIs during typesetting, so there is no extra burden for authors due to this improvement.

IGSN as new type of assets to the defined28 Apr 2017

Authors have been asked for two years now to define their data sets, model code, video supplements, or other assets to their articles and to properly cite these in the paper. All assets are presented in the assets tab alongside the article. These assets now include the IGSN – International Geo Sample Number. An IGSN is a unique identifier for samples and specimens collected from our natural environment. The objective of the newly founded IGSN e.V. (non-profit society) is to implement and promote standard methods for locating, identifying, and citing physical samples with confidence by operating an international IGSN registration service with a distributed infrastructure for use by and benefit to its members. Please find more information on the IGSN website.

Revised work flow for selection of highlight papers for IJ24 Apr 2017

So far, the selection of highlight papers has been done by the handling editor upon acceptance of the discussion paper. Now, the handling editor only marks a discussion paper as potential highlight paper and the final selection for a highlight paper is only done upon acceptance of the final revised paper. Furthermore, authors can already indicate upon manuscript registration that they see a highlight in their work (comment only visible to the handling editor) and referees also have the option to indicate the potential for a highlight selection (comments only visible to the handling editor). Therefore, the handling editor can include his own consideration during discussion paper acceptance, the author's comments, and the referee comments into account. Chief editors as well as media officers of the journals are informed about both selections as well as about both publications (D-paper for potential highlights and final revised paper for highlights). Only the final revised highlight papers selected become part of the future highlight papers tab in the journal library as well as in the highlight papers section on the landing page (front page) of the journal. (IJTF 9.1.14)

Absence of editors and referees15 Mar 2017

So far, people have been able to indicate periods of absence in the section "Personal data" of the administration system CO Administrator and the review system CO Editor used these entries to postpone deadlines. Now, these absences are also shown to handling editors when nominating referees and to chief editors when they are asked to nominate or assign topical editors. Absences are also shown in the MS Records. (IJTF 2.2.16)

Statement on special issue15 Mar 2017

As requested by Clarivate Analytics (formerly Thomson Reuters), we will from now on include a section in the PDF of the articles informing about the affiliation to a special issue. If the special issue is based on a conference, this will also be indicated. The special issue statement will be placed right before the acknowledgements. Please see the section manuscript composition of the journal website for authors > manuscript preparation.

Chief editor overview08 Mar 2017

So far, chief editors only had an overview of all manuscripts under review in their section "Personalized manuscript overview" named "My chief editor overview" (appears with the equivalent vocabulary according to the journal specifics). Now, this overview is entitled "Overall manuscript overview" and the new "My chief editor overview" is reduced to manuscripts actually assigned to the respective chief editor being logged in (if any). This should help the chief editors to have a better overview of their duties.

Reviewer declaration of competing interests28 Feb 2017

When referees are nominated and aim to accept the call, they have to declare that they have no conflicts of interest with reviewing the manuscript. The competing interests policy of the journal is linked there. (IJTF 2.2.23)

Referee suggestion together with affiliation28 Feb 2017

When suggesting referees for their manuscript, authors now have to include the affiliation of the referees in order to provide more data directly to the handling editor. (IJTF 1.2.21)

Editor assignment by chief editors17 Feb 2017

So far, chief editors could only assign topical editors to manuscripts if the regular editor call has failed. Now, chief editors can already assign topical editors to manuscripts although the regular editor call is still running. This is controlled by a journal parameter and will only be activated if chief editors wish so. (IJTF 2.1.26)

Overview of unassigned manuscripts07 Feb 2017

If a user is acting as topical editor for a journal s/he now has an extra box in the personalized manuscript overview headlined "unassigned manuscripts". Here, the user can see all manuscripts of the journal lacking assignment to a handling editor so far. This list can be limited to the personal subjects. Users are asked to consider picking up these manuscripts and acting as handling editor. (IJTF 2.1.36)

Deadlines in personal to-do lists07 Feb 2017

The personalized manuscript overview includes a header section listing the upcoming tasks of that specific user. Now, we extended this list by showing the respective deadlines and by sorting it chronologically. (IJTF 2.1.32/9.2.1)

Special issue description linked on MS registration form07 Feb 2017

Upon manuscript registration, when selecting a special issue (SI) from the drop-down menu, the description of the SI becomes available to further inform about the aims and scope. (IJTF 1.1.24)

Assets: model code availability07 Feb 2017

During production file upload, the system asks authors to name data sets, video supplements, or video abstracts with title, authors, and DOI. These assets are then linked from the published article through the so-called assets tab. This is now extended to model code. Authors are asked to submit their model code corresponding to their work to a reliable repository, get a DOI, and include the model code (a) in their paper as full reference, (b) include a statement regarding data and code availability at the end of the manuscript, and (c) provide title, authors, and DOI during the production file upload. The model code is then linked from the article HTML page like it has been established for data sets.

Dates for discussion papers06 Feb 2017

To clarify the nature of a discussion paper as a manuscript prior to peer review (preprint) rather than a publication, the dates on the HTML pages of all D-papers as well as in the PDFs of upcoming D-papers and final papers are adjusted to received, accepted for review, and discussion started. (IJTF 2.1.42)

Library tab "most downloaded"09 Jan 2017

The journal libraries now include a tab called "most downloaded". Here, readers can see the list of papers with the highest amounts of views as part of the article-level metrics (ALM). The reader can choose between the recent list or the all-time list. The number of months forming the recent list is a journal-specific parameter. (IJTF 7.1.17)

Library tab "by MS types"17 Nov 2016

The libraries of most journals now include a tab called "by MS types". Here, readers can select their favourite manuscript types and thereby filter the list of published articles. A time controller allows to select a specific period of publication.

Meta tags for indexation by Google Scholar enhanced15 Nov 2016

The meta tags of the HTML pages of all papers (Discussion papers and journal articles) were enhanced to allow the bots of Google Scholar to index the papers with more bibliographic information. In particular, this includes the ORCIDs of the authors, funding information, and the references.

Naming conventions and borders in maps06 Oct 2016

The MS preparation guidelines now ask authors to adhere to United Nations naming conventions for maps used in manuscripts. In order to depoliticize scientific articles, authors are also asked to avoid the drawing of borders or to use contested topographical names. (IJTF 1.1.30)

ALMs: geographical distribution of views06 Sep 2016

For articles published after 3 August 2016 (D-paper after 3 August for interactive journals), the article views are now also visualized according to their geographical distribution. Please see the section "Viewed (geographical distribution)" in the metrics tab as well as our corresponding news items.

Copernicus LaTeX package 4.3 available for download02 Sep 2016

The new Copernicus LaTeX package 4.3 includes updated versions of the class file and of the template file. Both now include the sections code availability and data availability, as well as the sections competing interests and disclaimer. For details about the usage of these sections, please see the manuscript preparation guidelines.

Parameter: assign chief editors to manuscripts01 Sep 2016

All journals can now decide whether or not a chief editor is assigned to a manuscript once s/he has acted on this paper. The advantage is that once this manuscript needs further help by chief editors in a following step of the review, all chief editors are called again (or the chief editors of the respective subject area if this was selected in a second parameter). So far, before introducing this new parameter, manuscripts have always been assigned to a specific chief editors once this editor acts on the paper. The result was that the other chief editors were not called once the manuscript needs further actions by chief editors.

Production file upload revised01 Aug 2016

The indication about supplements is now mandatory. Authors have to indicate whether they have a new version of the supplement, the former version should be used, or the paper does not have a supplement any more. Furthermore, the wording of the English language options for copy-editing have been revised to better explain what Oxford comma and Oxford spelling means.

Lists of editors and referees28 Jun 2016

As a recognition of and thank-you to all referees and editors for the tremendous work they provide for our journals, each volume now provides a list of editors as well as a list of referees. These lists start at the beginning of a volume, are filled throughout the year, and include all editors and referees who actually provided reviews for papers being published in the respective journal in the respective volume.

Library tab "by topics"23 Jun 2016

The journal libraries now include a tab called "by topics". Here, readers can select their favourite subject areas and see a list of published articles with the selected subjects assigned. A time controller allows to filter for a specific period of publication.

FP7 post-grant OA pilot selection01 Jun 2016

Copernicus Publications partnered with OpenAire regarding the financing of journal articles resulting from FP7-funded research. Eligible projects are stored in the data base. As soon as an author selects an eligible FP7 project during manuscript registration, OpenAire will be asked to approve the financing. In case of a positive response, the APCs of the article will be directly settled between Copernicus and OpenAire.

Title and author search revised24 Mar 2016

The title and author search in the libraries of all journals now include also the search within abstracts. Furthermore, search results a better classified into 100% matches and similar results.

Full first names for authors01 Mar 2016

Authors are now asked to submit the full first names of all co-authors. These names will then appear on all HTML pages of the journal libraries as well as in the full-text XML and PDF files of the papers.

Library tab "most commented"29 Feb 2016

The journal libraries now include a tab called "most commented". Here, readers can see the list of papers with the most comments received during Public Peer Review™. The reader can choose between the last 12 months or the all-time list.

Assets tabs for all articles20 Jan 2016

Authors are encouraged to properly cite their data sets, videos, model code, or samples, and to preserve them in reliable repositories including the identification through DOI. Copernicus then combines all assets to a journal paper on the article's HTML page in the new tab called "assets". This follows Copernicus' strategy of the publication cluster with the article as the trunk and all assets as the branches.

DOIs for discussion comments18 Jan 2016

The discussion forums of our interactive journals publish Rerefee Comments (RC), Editor Comments (EC), Author Comments (AC), and Short Comments (SC) posted by members of the scientific community during Interactive Public Peer Review. From January 2016 on, such comments receive digital object identifiers (DOIs) to enable a proper citation of these contributions.

Launch of new journal libraries15 Jan 2016

The journal libraries are relaunched including many new features. Please see our news item.

Citable video abstracts and supplements29 Oct 2015

Authors are asked to submit videos being supplements or video abstracts of their papers to the AV|Portal of the TIB. They receive a DOI there, indicate this during production file upload, and the videos are then linked in the assets tab of the article in the journal library.

Software updates before 20152014

For updates to the review system (CO Editor) before 2015, please see the presentations below:

  • Improvements as of July 2014 (PDF)
  • Improvements as of February 2014 (PDF)
  • Improvements as of October 2013 (PDF)
  • Improvements as of May 2013 (PDF)
  • Improvements as of January 2013 (PDF)
  • Improvements as of July 2011 (PDF)
  • Improvements as of May 2010 (PDF)
  • Improvements as of January 2010 (PDF)
  • Improvements as of September 2009 (PDF)